The New England Dungeon Society began with an idea and grew with the generous participation of members getting involved. Won’t you please take some time to look through this section to see where you’d like to help. Thank you!
THE BOARD OF DIRECTORS
President (MsD4u2srv)
CEO: visible figure to the community
Make day to day decisions for the club
Head of all other offices and committees
Preside over all functions
Treasurer (Shanarra)
Responsible for all financial concerns of the club
Report Financial Statement to the Service Board
Deposit income
Pay the clubs bills
Seeks approval by the board of major expenditures
On RSVP events, works with Membership to insure proper billings
Create RSVP list and communicate to proper personnel
Secretary (Mistress Thorne)
Take minutes of all Service Board meetings
Distribute minutes within 2 weeks after the meeting
Coordinate correspondence between service board members
Send out reminders and follow-up
Email Agenda 48 hours prior to meeting
Respond to inquiries regarding NE-DS
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SERVICE BOARD
Education Committee
Coordinate contract with class venue
Confirm with venue 48-72 hours in advance of class
Supervise Class Coordinator: schedule classes at least 3 months in advance
Communicate class descriptions and presenter bio to Web Master and Events Committee for posting
Network with other groups to coordinate educators and topics
Seek out new venues
Work toward sharing of resources
Director or Class Coordinator should run the class:
Make sure proper NEDS support personnel are at class (snack, orientation, etc)
Introduce President for NE-DS updates
Introduce presenter with bio
Give 5 or 10 minute break warning
Announce break time and dinner signup
At end of class thank presenter and wrap up
Education/Safety Subcommittee
Schedule DM’s for Socials
Review and make recommendations on orientations (safety issues)
Train orientation volunteers
Train other DM’s – this training should be documented
Set up (with class coordinator) CPR and first-aid classes
Responsible for NE-DS medical box, and ensure it is at each social
Events Committee
Responsible for all non-class events
Present class descriptions and presenter bios to Website and Fetlife
Cross post class and event items with other groups
Responsible to keep calendars updated
Responsible to keep the web site up to date
Schedule Newbie Parties and Socials
Coordinate with host of social
Coordinate with Hospitality Committee for food (etc)
Make sure proper NE-DS personnel are attending.
Dungeon Monitors
Set-up crew
Clean-up crew
Someone at the door
Hospitality Committee
Provide refreshments for NE-DS events
Plan Newbie Parties
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Staff Positions
Dungeon Master
Schedule DM’s for Socials and Play Parties
Review and make recommendations on orientations (safety issues)
Train other DM’s – this training should be documented
Set up (with class coordinator) CPR and first-aid classes
Responsible for NE-DS medical box, and ensure it is at each social
Legal Advisor
Must be knowledgeable of law
Provides advice to the club on any legal matter
Responsible to file state forms and keep the club current re: incorporation
Webmaster (MistressThorne)
Responsible for tailoring and maintaining the NEDS web site
Bring up and down RSVP for the various events
Receive info from various NEDS personnel for the web
Report web activity at Service Board meeting
Membership Coordinator (Zara)
Must be a member in good standing for at least one year (dealing with confidential material)
Process new members
Send out ‘welcome’ letters
Send out ‘expired’ membership notices
Process membership renewals
Work with Treasurer for credit card transactions
Supply membership list when needed
Report membership activities at Service Board meeting
Responsible for manning door at classes
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Other Staff Positions
Orientation Presenters
Commit to attend events when orientation is given (classes and newbie parties)
Keep track of attendees
Follow outline
Keep personal references to a minimum
Calendar
Keep calendars up to date (announcement, members and web site)
Maintain the automatic e-mail notices for events and meetings
NCSF Coordinator
NE-DS representative to NCSF
Join NCSF bulletin board
Pass NCSF information to service board and to NE-DS members
Attend yearly NCSF (CP) meeting (optional)
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Event Positions (These are needed at each event)
Door
Check-in people at an event
Make sure they are on the RSVP list
Make sure they sign waivers
Set up
Arrive early at an event
Set up the event (food, equipment, etc)
Clean up
Stay after the event
Clean up the space
Dungeon Monitors
Once DM class is set up – will be training
Watch for unsafe and inappropriate play