THE BOARD OF DIRECTORS
President
- CEO: visible figure to the community
- Make day to day decisions for the club
- Head of all other offices and committees
- Preside over all functions
Treasurer
- Responsible for all financial concerns of the club
- Report Financial Statement to the Service Board
- Deposit income
- Pay the clubs bills
- Seeks approval by the board of major expenditures
- On RSVP events, works with Membership to insure proper billings
- Create RSVP list and communicate to proper personnel
Secretary
- Take minutes of all Service Board meetings
- Distribute minutes within 2 weeks after the meeting
- Coordinate correspondence between service board members
- Send out reminders and follow-up
- Email Agenda 48 hours prior to meeting
- Respond to inquiries regarding NEDS
SERVICE BOARD
Education Committee
- Coordinate contract with class venue
- Confirm with venue 48-72 hours in advance of class
- Supervise Class Coordinator: schedule classes at least 3 months in advance
- Communicate class descriptions and presenter bio to Web Master and Events Committee for posting
- Network with other groups to coordinate educators and topics
- Seek out new venues
- Work toward sharing of resources
- Director or Class Coordinator should run the class:
- Make sure proper NEDS support personnel are at class (snack, orientation, etc)
- Introduce President for NEDS updates
- Introduce presenter with bio
- Give 5 or 10 minute break warning
- Announce break time and dinner signup
- At end of class thank presenter and wrap up
Education/Safety Subcommittee
- Schedule DM’s for Socials
- Review and make recommendations on orientations (safety issues)
- Train orientation volunteers
- Train other DM’s – this training should be documented
- Set up (with class coordinator) CPR and first-aid classes
- Responsible for NEDS medical box, and ensure it is at each social
Events Committee
- Responsible for all non-class events
- Present class descriptions and presenter bios to ‘Yahoo’ groups
- Cross post class and event items with other groups
- Responsible to keep calendars updated
- Responsible to keep the web site up to date
- Schedule Newbie Parties and Socials
- Coordinate with host of social
- Coordinate with Hospitality Committee for food (etc)
- Make sure proper NEDS personnel are attending.
- Dungeon Monitors
- Set-up crew
- Clean-up crew
- Someone at the door
Hospitality Committee
- Provide refreshments for NEDS events
- Plan Newbie Parties
Staff Positions
Dungeon Master
- Schedule DM’s for Socials
- Review and make recommendations on orientations (safety issues)
- Train other DM’s – this training should be documented
- Set up (with class coordinator) CPR and first-aid classes
- Responsible for NEDS medical box, and ensure it is at each social
Legal Advisor
- Must be knowledgeable of law
- Provides advice to the club on any legal matter
- Responsible to file state forms and keep the club current re: incorporation
Webmaster
- Responsible for tailoring and maintaining the NEDS web site
- Bring up and down RSVP for the various events
- Receive info from various NEDS personnel for the web
- Report web activity at Service Board meeting
Membership Coordinator
- Must be a member in good standing for at least one year (dealing with confidential material)
- Process new members
- Send out ‘welcome’ letters
- Invite the new members to join the NEDS-members Yahoo group
- Approve new members who join the NEDS-members group
- Send out ‘expired’ membership notices
- Remove non-members from the NEDS-members Yahoo group
- Process membership renewals
- Work with Treasurer for credit card transactions
- Supply membership list when needed
- Report membership activities at Service Board meeting
- Responsible for manning door at classes
Other Staff Positions
Orientation Presenters
- Commit to attend events when orientation is given (classes and newbie parties)
- Keep track of attendees
- Ideally should be M/F and/or D/s, but not a couple
- Follow outline
- Keep personal references to a minimum
Calendar
- Keep calendars up to date (announcement, members and web site)
- Maintain the automatic e-mail notices for events and meetings
FFF Coordinator
- NELA member
- Attend some of the NELA FFF planning meeting
- NEDS representative to NELA
- Coordinate with Service Board on the FFF
Event Positions (These are needed at each event)
Door
- Check-in people at an event
- Make sure they are on the RSVP list
- Make sure they sign waivers
Set up
- Arrive early at an event
- Set up the event (food, equipment, etc)
Clean up
- Stay after the event
- Clean up the space
Dungeon Monitors
- Once DM class is set up – will be training
- Watch for unsafe and inappropriate play