Job Descriptions

THE BOARD OF DIRECTORS

President

  • CEO: visible figure to the community
  • Make day to day decisions for the club
  • Head of all other offices and committees
  • Preside over all functions

Treasurer

  • Responsible for all financial concerns of the club
  • Report Financial Statement to the Service Board
  • Deposit income
  • Pay the clubs bills
  • Seeks approval by the board of major expenditures
  • On RSVP events, works with Membership to insure proper billings
  • Create RSVP list and communicate to proper personnel

Secretary

  • Take minutes of all Service Board meetings
  • Distribute minutes within 2 weeks after the meeting
  • Coordinate correspondence between service board members
  • Send out reminders and follow-up
  • Email Agenda 48 hours prior to meeting
  • Respond to inquiries regarding NEDS

SERVICE BOARD

Education Committee

  • Coordinate contract with class venue
  • Confirm with venue 48-72 hours in advance of class
  • Supervise Class Coordinator: schedule classes at least 3 months in advance
  • Communicate class descriptions and presenter bio to Web Master and Events Committee for posting
  • Network with other groups to coordinate educators and topics
  • Seek out new venues
  • Work toward sharing of resources
  • Director or Class Coordinator should run the class:
    • Make sure proper NEDS support personnel are at class (snack, orientation, etc)
    • Introduce President for NEDS updates
    • Introduce presenter with bio
    • Give 5 or 10 minute break warning
    • Announce break time and dinner signup
    • At end of class thank presenter and wrap up

Education/Safety Subcommittee

  • Schedule DM’s for Socials
  • Review and make recommendations on orientations (safety issues)
  • Train orientation volunteers
  • Train other DM’s – this training should be documented
  • Set up (with class coordinator) CPR and first-aid classes
  • Responsible for NEDS medical box, and ensure it is at each social

Events Committee

  • Responsible for all non-class events
  • Present class descriptions and presenter bios to ‘Yahoo’ groups
  • Cross post class and event items with other groups
  • Responsible to keep calendars updated
  • Responsible to keep the web site up to date
  • Schedule Newbie Parties and Socials
  • Coordinate with host of social
  • Coordinate with Hospitality Committee for food (etc)
  • Make sure proper NEDS personnel are attending.
    • Dungeon Monitors
    • Set-up crew
    • Clean-up crew
    • Someone at the door

Hospitality Committee

  • Provide refreshments for NEDS events
  • Plan Newbie Parties

Staff Positions

Dungeon Master

  • Schedule DM’s for Socials
  • Review and make recommendations on orientations (safety issues)
  • Train other DM’s – this training should be documented
  • Set up (with class coordinator) CPR and first-aid classes
  • Responsible for NEDS medical box, and ensure it is at each social

Legal Advisor

  • Must be knowledgeable of law
  • Provides advice to the club on any legal matter
  • Responsible to file state forms and keep the club current re: incorporation

Webmaster

  • Responsible for tailoring and maintaining the NEDS web site
  • Bring up and down RSVP for the various events
  • Receive info from various NEDS personnel for the web
  • Report web activity at Service Board meeting

Membership Coordinator

  • Must be a member in good standing for at least one year (dealing with confidential material)
  • Process new members
  • Send out ‘welcome’ letters
  • Invite the new members to join the NEDS-members Yahoo group
  • Approve new members who join the NEDS-members group
  • Send out ‘expired’ membership notices
  • Remove non-members from the NEDS-members Yahoo group
  • Process membership renewals
  • Work with Treasurer for credit card transactions
  • Supply membership list when needed
  • Report membership activities at Service Board meeting
  • Responsible for manning door at classes

Other Staff Positions

Orientation Presenters

  • Commit to attend events when orientation is given (classes and newbie parties)
  • Keep track of attendees
  • Ideally should be M/F and/or D/s, but not a couple
  • Follow outline
  • Keep personal references to a minimum

Calendar

  • Keep calendars up to date (announcement, members and web site)
  • Maintain the automatic e-mail notices for events and meetings

FFF Coordinator

  • NELA member
  • Attend some of the NELA FFF planning meeting
  • NEDS representative to NELA
  • Coordinate with Service Board on the FFF

Event Positions (These are needed at each event)

Door

  • Check-in people at an event
  • Make sure they are on the RSVP list
  • Make sure they sign waivers

Set up

  • Arrive early at an event
  • Set up the event (food, equipment, etc)

Clean up

  • Stay after the event
  • Clean up the space

Dungeon Monitors

  • Once DM class is set up – will be training
  • Watch for unsafe and inappropriate play