THE BOARD OF DIRECTORS

President

• CEO: visible figure to the community

• Make day to day decisions for the club

• Head of all other offices and committees

• Preside over all functions

Treasurer

• Responsible for all financial concerns of the club

• Report Financial Statement to the Service Board

• Deposit income

• Pay the clubs bills

• Seeks approval by the board of major expenditures

• On RSVP events, works with Membership to insure proper billings

• Create RSVP list and communicate to proper personnel

Secretary

• Take minutes of all Service Board meetings

• Distribute minutes within 2 weeks after the meeting

• Coordinate correspondence between service board members

• Send out reminders and follow-up

• Email Agenda 48 hours prior to meeting

• Coordinate details for events

• Respond to inquiries regarding NE-DS

SERVICE BOARD (the current configuration):

Director of Education

• Coordinate contract with class venue

• Confirm with venue 48-72 hours in advance of class

• Train orientation volunteers

• Supervise Class Coordinator: schedule classes at least 3 months in advance

• Communicate class descriptions and presenter bio to Web Master and Director of Communication for postings

• Network with other groups to coordinate educators and topics

• Seek out new venues

• Work toward sharing of resources

• Director or Class Coordinator should run the class:

  • Make sure proper NE-DS support personnel are at class (snack, orientation, etc)

  • Introduce President for NE-DS updates

  • Introduce presenter with bio

  • Give 5 or 10 minute break warning

  • Announce break time and dinner signup

  • At end of class thank presenter and wrap up

Director of Communication

• Responsible for all external communication

• Present class descriptions and presenter bios to ‘Yahoo’ groups

• Cross post class and event items with other groups

• Responsible to keep calendars updated

• Responsible to keep the web site up to date

Director of Events

• Responsible for all non-class events

• Send info to Communications to get posted

• Get group rate (if possible)

• Schedule newbie parties and socials

• Coordinate with host of social

• Make sure proper NE-DS personnel are attending.

  • Dungeon Masters

  • Set-up crew

  • Clean-up crew

  • Someone at the door

  • Food (etc)

Staff Positions

Dungeon Master

• Schedule DM’s for Socials

• Review and make recommendations on orientations (safety issues)

• Train other DM’s – this training should be documented

• Set up (with class coordinator) CPR and first-aid classes

• Responsible for NE-DS medical box, and ensure it is at each social

Legal Advisor

• Must be knowledgeable of law

• Provides advice to the club on any legal matter

• Responsible to file state forms and keep the club current re: incorporation

Webmaster

• Responsible for tailoring and maintaining the NE-DS web site

• Bring up and down RSVP for the various events

• Receive info from various NE-DS personnel for the web

• Keep calendar and schedule of events up to date

• Report web activity at Service Board meeting

Membership Coordinator

• Must be a member in good standing for at least one year (dealing with confidential material)

• Process new members

  • Send out ‘welcome’ letters

  • Invite the new members to join the members Yahoo group

  • Approve new members who join the members group

• Send out ‘expired’ membership notices

  • Remove non-members from the members Yahoo group

• Process membership renewals

• Work with Treasurer for credit card transactions

• Supply membership list when needed

• Report membership activities at Service Board meeting

• Responsible for manning door at classes

Other Staff Positions

Chat Moderator

• Set up chat schedule (e.g. every Tuesday at 8pm)

• Create chat subjects

• Keep chat friendly and on topic. Try to keep out of the conversations

Orientation (several)

• Commit to attend events when orientation is given (classes and newbie parties)

• Keep track of attendees

• Ideally should be M/F and/or D/s, but not a couple

• Follow outline

• Keep personal references to a minimum

Yahoo group Moderator (several)

• Approve new members posts

• Change members from being moderated

• Use NE-DS moderator group to communicate with other NE-DS moderators

• Keep communication friendly and on topic

Calendar

• Keep calendars up to date (announcement, members and web site)

• Maintain the automatic e-mail notices for events and meetings

FFF Coordinator

• NELA member

• Attend some of the NELA FFF planning meeting

• NE-DS rep to NELA

• Coordinate with Service Board on the FFF

NCSF Coordinator

• NE-DS rep (CP) to NCSF

• Join NCSF bulletin board

• Pass NCSF information to service board and to NE-DS members

• Attend yearly NCSF (CP) meeting (optional)

Event Positions (These are needed at each event)

Door

• Check-in people at an event

• Make sure they are on the RSVP list

• Make sure they sign waivers

Set up

• Arrive early at an event

• Set up the event (food, equipment, etc)

Clean up

• Stay after the event

• Clean up the space

Class Hospitality (Snack Chick)

• Be able to attend classes

• Bring soda, water and snacks to class.

• Costs will be reimburse

Dungeon monitors (several)

• Once DM class is set up – will be training

• Watch for unsafe and inappropriate play